Gestión de instalaciones
Nuestra función de gestión de instalaciones está diseñada para ayudar a los operadores de centros comerciales a gestionar todos los aspectos de sus instalaciones de manera eficiente.
In short
How do you run tenant maintenance requests and mobile access control in a shopping mall?
Tenants submit maintenance and facility requests through a portal instead of email or a phone call, each request is logged and routed to the right team, and the same platform manages mobile-phone-based access to turnstiles, doors, elevators, and parking so access permissions can be changed from one place.
Maintenance requests arrive by email, and access cards are managed by hand
A tenant asking for an overnight repair by letter or email creates a request with no ticket number, no assigned owner, and no record of when it was resolved. Facility teams juggle these alongside phone calls and hallway conversations, and nothing is prioritized against anything else.
Physical access cards for turnstiles, doors, elevators, and parking have to be issued, replaced, and revoked manually — a process that doesn't scale cleanly when tenants add or remove staff, and that leaves former employees or contractors with active access longer than intended.
Visitor reception is a fixed cost and a bottleneck: every guest has to be greeted and signed in in person, even when the tenant already knows who is coming and when.
Who runs into this
Facility / maintenance manager
Is fielding repair requests from multiple channels with no shared queue or way to see what's outstanding.
Property or security manager
Needs to revoke a departed employee's building access today, not whenever the next card batch is processed.
Tenant reception / office staff
Wants visitors to be able to check in themselves instead of tenant staff walking to the front desk every time someone arrives.
Why it matters
- Response accountability
- A logged request with an assigned owner and status is auditable; an email thread is not, and disputes about response time are unresolvable without one.
- Access security
- Revoking or granting access from a single system, rather than a physical card workflow, closes the gap between a staffing change and the access permission actually changing.
- Reception overhead
- Self-check-in for pre-invited visitors removes a recurring staffing cost tied to greeting and logging guests manually.
How the workflow runs
Requests, access changes, and visitor check-ins all run through the same platform instead of separate manual processes.
- 1
Request submissionTenant
A tenant submits a maintenance or facility request directly through the system rather than by letter or email.
- 2
RoutingSystem
The request is registered and assigned to the appropriate person based on its type.
- 3
Discussion and resolutionFacility team
Facility staff and the tenant discuss the issue through posts on the request, with tenants able to reply and follow status.
- 4
Access permission changeProperty / security manager
When staffing changes, an admin grants or revokes mobile access to turnstiles, doors, elevators, or parking from one place, including remotely.
- 5
Visitor self check-inTenant / visitor
Tenants invite visitors through the mobile app, and those visitors check themselves in instead of going through reception.
How Simplaq fits
- Maintenance requests are logged in the system rather than handled over email, with each one assigned to the right person by type.
- Tenants and facility staff discuss an open request through posts tied to that request, keeping the history in one thread.
- Mobile-phone-based access replaces plastic access cards for turnstiles, doors, elevators, and parking.
- Access permissions are managed from a single location, including remotely, rather than through physical card issuance.
- Visitors can be invited by tenants through the mobile app and use self-check-in instead of a staffed reception desk.
What the product actually does
Tenant maintenance request portal
Tenants submit requests directly through the system; each is registered and routed to the appropriate person by request type.
Threaded request discussion
Facility staff post updates on a request and tenants can reply, keeping the exchange attached to that ticket.
Mobile access control
Tenants and visitors use their phone in place of a physical access card for turnstiles, doors, elevators, and parking.
Centralized access management
Access permissions are granted or revoked from one place, including remotely, rather than through manual card handling.
Visitor self-check-in
Tenants invite visitors through the mobile app; invited visitors check in themselves instead of using staffed reception.
Staff scheduling
An interface for assigning employees to roles and shifts so facility and reception coverage is planned rather than ad hoc.
Implementation considerations
Request routing rules
Request types (e.g. overnight repair, cleaning, security) need to be defined up front so submissions route to the correct team automatically.
Access hardware compatibility
Turnstiles, doors, elevators, and parking barriers need their existing access-control hardware assessed for mobile-credential compatibility; this is confirmed per site during scoping.
Access policy ownership
Decide who is authorized to grant and revoke access permissions before go-live, since centralizing access also centralizes that responsibility.
Related integrations
- Existing parking system — The mall's existing parking infrastructure is integrated so mobile access and payment can work through the same platform.(scoped per deployment)
- Physical access control hardware — Turnstiles, doors, and elevator access systems are connected to support mobile-credential entry.(scoped per deployment)
Customer evidence
No published case study currently covers the maintenance-ticketing or mobile access-control workflow specifically. Published deployments to date focus on signage, wayfinding, and loyalty; we can walk through the facility-management workflow live during evaluation. See all published deployments.
Questions buyers ask
- Can tenants track the status of a maintenance request they submitted?
- Yes — each request is registered in the system, assigned to a person by type, and tenants can follow and reply to updates through posts on that request.
- Does mobile access control replace our existing physical access cards entirely?
- It replaces the card for the covered access points — turnstiles, doors, elevators, and parking — with the tenant's or visitor's phone; hardware compatibility for your specific turnstiles and doors is confirmed during scoping.
- Can we revoke a former employee's access immediately?
- Yes — access permissions are managed from a single location and can be changed remotely, so a revocation doesn't wait for a physical card to be collected.
- Do visitors still need to check in at a reception desk?
- Not if they were invited through the tenant's mobile app in advance — invited visitors can use self-check-in instead of going through staffed reception.
- Is there a published example of this workflow in production?
- Not yet publicly — our published case studies to date cover digital signage, wayfinding, and loyalty deployments; we can show the facility-management workflow in a live configuration during evaluation.
Walk through your current maintenance and access workflow
Bring your current request process and access-control setup to a working session and see where a single platform would remove manual handoffs.
Book a facility operations walkthroughNuestras Funciones
Portal deInquilinos
En lugar de una solicitud por carta o correo electrónico, el inquilino puede enviar su solicitud directamente a través del sistema.
Gestión de Visitantes
Proporcione un excelente servicio de hospitalidad y reemplace la recepción con una aplicación móvil de autoservicio.
Gestión de Personal
Esta función proporciona una interfaz fácil de usar que permite a los gerentes gestionar eficientemente su fuerza laboral.
Gestión de Estacionamiento
Integramos el sistema de estacionamiento existente con Simplaq.
Gestión de Seguridad
Implemente políticas, procedimientos y tecnologías para prevenir y responder a amenazas de seguridad.
Nuestras Soluciones
Gestión de Acceso
Con Simplaq, los inquilinos pueden utilizar su teléfono móvil de la misma manera que su tarjeta de acceso tradicional.
Torniquetes
Los inquilinos y visitantes pueden usar su teléfono móvil para abrir torniquetes.
Puertas
Simplaq le da la capacidad de abrir puertas con su teléfono móvil.
Ascensores
Simplaq permite que tanto inquilinos como visitantes accedan a los ascensores usando sus teléfonos móviles.
Estacionamiento
Los inquilinos y visitantes tienen la capacidad de acceder a las instalaciones de estacionamiento.
Nuestras Funciones
Amenidades
La aplicación móvil proporciona una lista completa de todas las amenidades y servicios disponibles.
Confiado por Líderes de la Industria
Simplaq es confiable por las principales empresas de gestión
Simplaq es confiable por profesionales de los mejores centros comerciales
Pavel Urban
Director de Retail, CBRE Czech Republic
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CBRE
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